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AP Automation

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Automate AP from invoice receipt through making payment

Many organizations struggle to efficiently process invoices and make timely payments. Inefficient AP departments negatively impact business performance by creating bottlenecks and straining relationships with vendors and suppliers.

Costly manual processes result in stalled approvals and slow payments not to mention accrual delays as well as failure to earn rebatess or capitalize on early payment discounts.

The lack of streamlined automated processes also adversely affect business partner relationships beyond slow payments. Vendor frustrations can also result when it is cumbersome for them to submit invoices or when they receive poor insight into payment status or delayed reconcilliation of payments.

End-to-end Automation with Positive ROI for AP Departments

As a global leader for nearly three decades in business payment automation technology, Bottomline Technologies has deep domain expertise and is a trusted advisor of accounts payable and ERP best practices. Bottomline is uniquely positioned to offer a single vendor solution spanning the complete end-to-end AP invoice to payment lifecycle.

The Bottomline AP Automation solution delivers real-time and immersive integration with JD Edwards EnterpriseOne, Microsoft Dynamics 365 and Microsoft Dynamics AX.

Key Benefits

  • Improve Visibility and Control
  • Eliminate Paper Invoices and Manual Processes
  • Quicker Approvals with Mobile Support
  • Reduce Costs and Errors
  • Convert to Electronic Payments and Reduce Costly Paper Checks
  • Capture Rebates on ACH Payments
  • Capitalize on Available Early Payment Discounts
  • Protect Against Payment Fraude


Captures and Stores Invoices: Ability to receive and efficiently process paper and electronic invoices. Advanced OCR automatically captures invoice data to minimize manual data entry as well as optional managed scan and capture service. Get integrated online storage and retrieval of invoices and related documents within ERP as well as for users outside ERP with appropriate permissions.

Automate Workflows and Approvals: Accelerate processing with 2-way and 3-way matching of invoice to PO with online exception handling and automated GL coding for non-PO invoices. Configurable rules for approval routing with notification, reminders, escalations, and delegation including mobile approvals making it easy for field users to gain access to assigned tasks.

Automate Payments and Earn Rebates: Quickly convert costly fraud-prone paper checks to electronic payments. Get day-one payment automation and rebates with many of your vendors already enrolled in the 385,000 member Paymode-X payment network, plus ongoing vendor enrollment done for you. Process ACH, check, and wire transactions in a single file. Options for in-house and outsourced check production and lifecycle management.

Reports and Audits: Complete visibility across the end-to-end invoice to payment lifecycle. Built-in reports such as accruals along with real-time status tracking help identify trends and bottlenecks to drive efficiencies and overall time to process. Lower security and compliance risk with an audit trail as well as fraud monitoring and prevention.

Bottomline’s AP Automation solution enables AP departments to transform from a cost center into a profit center by dramatically accelerating end-to-end invoice and payments processing with maximum efficiency, visibility, control, security and rebates.

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