Transform Content Center Features & Benefits
Scalable to meet enterpise needs for transactional documents
Transform Content Center is a completely scalable solution, suitable for low-volume, departmental archive requirements, as well as high-volume, enterprise-wide transactional document archive, search and retrieval scenarios. Bottomline has customers archiving more than 70.000 transactional documents at a time, with ongoing archive volumes exceeding 5 million documents.
Transform Content Center can also leverage the power of Microsoft SQL and Oracle databases, including easy-to-use document aging features. As documents age or become outdated, they can be moved to secondary, off-line archives, or deleted alltogether, increasing the performance and integrity of the archive database as well as better management of disk space.
MULTIPLE DOCUMENT ENTRY AND IMPORT METHODS
Output from Bottomline-integrated document and payment applications can be configured for automatic posting to the archive as it exits the system. Legacy documents and content files can also be imported into Transform Content Center with associated index files, enabling even non-Bottomline generated documents to be stored as fully searchable items within the database.
For enterprises looking to expand their archive entry methods with an integrated imaging solution, Bottomline offers Transform Capture solutions, as optional add-on modules for scanning, capturing and indexing documents. Working together, Transform Capture solutions and Transform Content Center offer customers a way to fully automate the lifecycle of their most critical transactional documents, reducing paper and accelerating business cycle times.
role-BASED ACCESS ENHANCES DOCUMENT SECURITY
With Transform Content Center, permission to view and access documents can be applied to one or more users, and users can be assigned to different groups based on their role. Integration with Microsoft Active Directory allows organizations to take full advantage of single sign-on, improving security while simplifying implementation and long-term maintenance.
COMPLETE ARCHIVE MANAGEMENT
Full Text Search -A database archive search can be conducted against any pre-defined field, document type, label or text component. This enables faster, more accurate search and retrieval of archived documents. Full text search also allows users to query against a particular keyword, sentence or phrase contained anywhere within the document itself.
Role-Based Dashboard – When users log in, they are presented with a “dashboard” providing summary information of the documents available to them. The dashboards displays access to document types, counts of documents, documents by status and new documents by status, based on their role.
Document Annotations – Transform Content Center allows annotations to be entered and store with archived documents, giving users the power to communicate detailed issues related to a document by attaching notes. Annotations can also be attached to a particular transaction that is in question. All notes are fully searchable for easy access and review.
Document Email Notification Subscriptions – Alerts can be set up to notify individual users and/or groups of users about new documents matching a particular condition via subscription. New documents matching the alert can be seen from the subscription dashboard.
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